Job Description

Legal Secretary/Assistant Hackensack, NJ (On-Site, 5 Days/Week)

Our client, a well-established and highly respected law firm in Hackensack, NJ, is seeking an experienced Legal Secretary to join their team. This is an excellent opportunity to work closely with attorneys in a fast-paced, professional environment where your organizational and administrative expertise will have a direct impact.

This role is fully on-site, offering strong stability, a collaborative team culture, and a comprehensive benefits package.

Compensation & Benefits:

• Competitive base salary up to $80K (Depending on experience)
• Medical, Dental, and Vision coverage
• 401(k) plan
• Generous PTO 4 weeks

Key Responsibilities:

• Provide high-level administrative support to multiple attorneys
• Draft, edit, and proofread legal documents, correspondence, and memoranda
• Manage busy calendars, schedule meetings, and coordinate conference calls
• Handle high-volume phone communication and client interactions professionally
• Maintain and organize client files and matter tracking systems
• Process expense reports, check requests, and client documentation
• Manage incoming/outgoing mail, email, and document workflows
• Enter attorney time into billing systems and assist with timekeeping
• Support document management through scanning, filing, and retrieval systems
• Assist with dictation and additional administrative needs as required

Qualifications:

• 5+ years of experience as a Legal Secretary or in a similar role
• Associates degree or equivalent experience
• Strong typing skills (65+ WPM with high accuracy)
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with timekeeping systems (Carpe Diem or similar preferred)
• Familiarity with document management systems (e.g., Hummingbird or similar)
• Excellent organizational, communication, and multitasking abilities
• Ability to thrive in a fast-paced environment and manage competing priorities

This is a great opportunity for a seasoned legal administrative professional who enjoys being a key support partner to attorneys and contributing to a high-performing team.

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