Job Description

Office Manager – Coworking Space Operations

Schedule:  Full-Time, 9:00 am - 5:00 pm EST M - F

Place of Performance:  Hybrid, Leesburg VA 3x weekly and ability to provide emergency coverage

Start Date: 2/1/2026

Employment Type: Hourly, non-benefited

Position Overview

The Office Manager is responsible for the day-to-day operations of Yudrio’s coworking space and serves as the on-site leader for administrative and cross-functional teams when they are in the office. This role acts as the direct supervisor for Administrative Assistants and provides on-site oversight, guidance, and support for other teams during their scheduled in-office days.

The Office Manager is also the primary point of escalation for tenant and client concerns and serves as the on-site “face of Yudrio,” ensuring a professional, welcoming, and well-run office environment. This role requires a high degree of flexibility and reliability, including the ability to respond to coverage gaps, urgent issues, and unexpected situations as they arise.

Key Responsibilities

Office & Coworking Space Operations

• Oversee daily operations of the coworking space, ensuring appropriate coverage, professionalism, responsiveness, and office readiness.
• Serve as the central point of contact for all Yudrio employees while on-site or utilizing the coworking space.
• Act as the primary escalation point for tenant and client concerns, resolving issues professionally and in a timely manner.
• Ensure a smooth, well-organized, and professional on-site experience for employees, leadership, visitors, and guests.
• Maintain office standards related to cleanliness, organization, professionalism, and overall presentation.

Team Leadership & Supervision

• Serve as the direct supervisor for Administrative Assistants, providing clear direction, prioritization, and accountability.
• Provide on-site oversight and support for other teams during their scheduled in-office days, acting as a resource and escalation point as needed.
• Host structured 1:1 meetings to drive performance, support development, and help team members succeed in their roles.
• Foster a positive and professional office culture through consistency, engagement, and leadership presence.
• Lead and facilitate weekly team meetings
• Hold team members accountable for assigned tasks and deliverables, ensuring timely completion and quality outcomes.

Administrative & Operational Management

• Lead and coordinate administrative workflows, ensuring tasks are clearly assigned, prioritized, and completed on time.
• Ensure schedules, timekeeping, and coverage plans align with operational and business needs.
• Maintain accurate, organized documentation and continuously improve administrative processes.
• Support compliance with company policies, procedures, and operational standards.

Hiring & Talent Support

• Own the sourcing, interviewing, and hiring process for all administrative hires.
• Support onboarding and training for new administrative team members to ensure consistency and effectiveness.

Leadership & Executive Support

• Serve as a liaison between leadership and the administrative team, communicating expectations and escalating risks or concerns as needed.
• Support the executive team during on-site visits, including coordination, logistics, and real-time problem solving.
• Ensure leadership visits are seamless, professional, and well-supported.

Flexibility & Availability Expectations

This role requires flexibility and a strong on-site presence. The Office Manager must be comfortable responding to coverage lapses, emergencies, and unexpected situations, which may require coming into the office outside of routine schedules. Reliability, responsiveness, and a hands-on approach are critical to success in this position.

Qualifications & Attributes

• Proven experience in office management, operations, property management, or administrative leadership.
• Strong leadership, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• High level of professionalism, discretion, and sound judgment.
• Comfortable serving as an escalation point and making real-time decisions.
• Willingness and ability to maintain a consistent on-site presence as business needs require.

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