Job Description
Salary: $13.59 Hourly
Location : North SAC-Gatesville, TDCJ
Job Type: Part-Time Staff
Job Number: 202500175
Division: Continuing Education-Life Long Learning
Department: Service Area North Campus
Opening Date: 04/30/2026
Closing Date: 5/10/2026 11:59 PM Central
Summary of Position he PEP Operations & Compliance Specialist provides part-time operational, enrollment, and compliance support for Central Texas College's Prison Education Program (PEP), which delivers postsecondary instruction within Texas Department of Criminal Justice (TDCJ) facilities in the Gatesville region. The incumbent will be based in the Central Texas College North Service Area offices located in Gatesville, Texas, with regular coordination and on-site activity supporting program operations across approved TDCJ units. This position supports the day-to-day execution of paper-based enrollment, advising, documentation, and unit coordination processes required in a restricted-access correctional environment.
The role is primarily responsible for enrollment logistics, document control, lay-in coordination, workflow tracking, and compliance-sensitive operational support. The Specialist works closely with the PEP Coordinator, advisors, faculty, and correctional partners to ensure that approved instructional access translates into timely enrollment, accurate documentation, and consistent student service delivery.
This position does not perform independent advising or academic decision-making but supports compliance-aligned processes that reduce delays, rework, and administrative risk in a multi-site correctional education program.
Education and Experience High school diploma or GED required. Six years wage earning clerical experience or certification / successful completion of relevant trade school (30 college credits) and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required
A copy of certificates and/or college transcripts required with application if college certificate/degree listed on application for evaluation purposes.
Knowledge Skills and Ability • Ability to communicate professionally and collaborate effectively with faculty, staff, leadership, and external partners at all organizational levels.
• Ability to exercise sound judgment and discretion and perform effectively under general supervision.
• Proficiency in Microsoft Office applications.
• Ability to build, review, and analyze reports and data with accuracy.
• Strong analytical, organizational, and attention-to-detail skills.
• Ability to proofread, verify, and maintain accurate records and documentation.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Demonstrated clear and effective written and verbal communication skills.
• Ability to maintain confidentiality and comply with FERPA and institutional data protection standards.
• Ability to work effectively in restricted-access or security-controlled environments while adhering to established protocols.
Essential Functions • Support paper-based admissions, registration, add/drop, and enrollment workflows for incarcerated students, including preparation, tracking, and verification of required documentation.
• Enter and maintain student interest, eligibility, and enrollment information in required Texas Department of Criminal Justice (TDCJ) systems in accordance with institutional and agency procedures.
• Coordinate enrollment timelines and access logistics with advising, testing, tutoring, and instructional schedules across multiple TDCJ units.
• Prepare, submit, and track lay-in requests; monitor approvals and follow up on missed or disrupted access windows.
• Maintain accurate, audit-ready paper files and tracking logs to support enrollment verification, census, advising completion, and testing separation requirements.
• Assist with reconciliation of enrollment and participation records between institutional systems and TDCJ/Windham records.
• Prepare rosters, attendance forms, testing materials, and unit-ready packets; support document control, secure transport, and record retention protocols.
• Track operational metrics such as enrollment processing timelines, lay-in completion, and document turnaround to support workflow efficiency.
• Provide general operational support to ensure continuity of services in a restricted-access, paper-based environment.
• Collaborate with the PEP Coordinator, advisors, faculty, and institutional departments to support coordinated service delivery.
• Communicate professionally with correctional partners while adhering to security, access, and institutional protocols.
• Maintain confidentiality and comply with FERPA, data protection standards, and institutional policies when handling sensitive student and instructor information, including social security numbers and financial data.
• Perform other duties as assigned
EEO Statement Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call 254-501-3028.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page
01
What is the highest level of degree attained or conferred? (Must attach transcript with degree conferred date)
- High School Diploma/GED only
- Certificate of Completion or 30 college credits
- Associates Degree
- Bachelor's Degree
- Master's Degree
- I do not have a GED or High School Diploma
02
Do you have previous work experience in correctional education or working with incarcerated persons?
03
How many years of experience do you have working at a College or Independent School District?
- No Experience
- Less than 1 Year Experience
- 1 to 2 Years Experience
- 3 to 4 Years Experience
- 5 to 6 Years Experience
- More than 6 Years Experience
04
Are you a Veteran of the US Armed Forces?
05
How many years of wage earning clerical or customer service experience do you have in the workforce?
- No Experience
- 6 Months Experience
- 1 Year Experience
- 2 Years Experience
- 3 Years Experience
- 4 Years Experience
- 5 Years Experience
06
Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?
- I do not have enough skills to meet the definition of Basic level below.
- Basic
- Intermediate
- Advanced
07
I am willing to work with incarcerated students and meet TDCJ security requirements. Do you agree with the above statement?
Required Question
Job Tags
Hourly pay, Full time, Part time, Work experience placement, Work at office, Flexible hours