Job Description

We are looking for a highly organized and proactive Real Estate Assistant/Transaction Coordinator to support a fast-paced luxury real estate environment at Keller Williams Capital in Coconut Grove, Miami. This is a strong fit for someone who enjoys staying organized, managing multiple priorities, and helping keep operations running smoothly behind the scenes. You will work closely with a luxury real estate advisor and team while supporting transactions, client communication, database management, marketing coordination, and day-to-day operations. The ideal candidate is detail-oriented, professional, tech-savvy, and comfortable managing timelines, systems, and follow-through in a fast-moving real estate setting. This opportunity allows you to stay closely involved in luxury real estate transactions while supporting high-level client experiences and maintaining organized systems from contract through closing. A real estate license is required. Interested? Apply now Responsibilities: • Arrange for open houses and other community events to locally spread brand awareness • Compete with others in the real estate industry by producing high-quality print and digital marketing materials • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized • Enforce compliance with legal and tax withholding processes • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements • Manage email communication, calendar coordination, and appointment scheduling • Maintain organized digital files, systems, and client records • Coordinate communication with clients, vendors, lenders, attorneys, inspectors, and title companies • Manage transactions from contract to closing while tracking timelines and compliance deadlines • Prepare and maintain transaction files within Dotloop • Monitor escrow deposits, contingency timelines, and closing milestones • Create and manage Opportunities within Keller Williams Command • Maintain database organization, tagging, follow-up systems, and automated campaigns • Support Mailchimp campaigns, email marketing efforts, and client engagement initiatives • Assist with sphere marketing, client gifting, and ongoing client care systems • Help support listing and buyer marketing coordination as needed • Ensure file accuracy, compliance, and task completion throughout each transaction Qualifications: • A valid Real Estate License is required for this job • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems • Great written and verbal skills • Prior experience in the real estate industry or as an office manager • Flexible working schedule to accommodate clients on nights and weekends • Prior real estate administrative or transaction coordination experience preferred • Experience with Keller Williams Command, Dotloop, Mailchimp, and CRM systems strongly preferred • Strong communication, organization, and follow-through skills • Ability to multitask and stay detail-oriented in a fast-paced environment • Professional demeanor with strong problem-solving ability • Self-motivated with the ability to work independently and proactively • Comfortable working within a luxury real estate environment • Positive attitude and a strong team-oriented mindset • Ability to anticipate needs and stay ahead of deadlines Compensation: $40 per hour plus bonus

• Manage email communication, calendar coordination, and appointment scheduling • Maintain organized digital files, systems, and client records • Coordinate communication with clients, vendors, lenders, attorneys, inspectors, and title companies • Manage transactions from contract to closing while tracking timelines and compliance deadlines • Prepare and maintain transaction files within Dotloop • Monitor escrow deposits, contingency timelines, and closing milestones • Create and manage Opportunities within Keller Williams Command • Maintain database organization, tagging, follow-up systems, and automated campaigns • Support Mailchimp campaigns, email marketing efforts, and client engagement initiatives • Assist with sphere marketing, client gifting, and ongoing client care systems • Help support listing and buyer marketing coordination as needed • Ensure file accuracy, compliance, and task completion throughout each transaction

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